Job Description

HR Operations Specialist PAE-Operations and Quality Administration - Pennsylvania-Pittsburgh - (26001792)

Philanthropic and Alumni Engagement (PAE) is a centralized, integrated organization dedicated to advancing the University’s academic and clinical mission. We strengthen scholarship, teaching, research, and care by cultivating relationships with contributors, alumni, and partners. Our work drives philanthropy, enriches the community, and supports innovation across the institution.

We invite you to join our team as an HR Operations Specialist, reporting to the Director of Talent and HR Solutions. This role serves as a key operational contributor within PAE.

Key Responsibilities

• Manage recruitment operations, including job requisitions, candidate tracking, and interview scheduling.

• Support hiring managers and the Talent & HR Generalist with recruitment logistics.

• Track recruitment metrics and maintain candidate data within the applicant tracking system.

• Manage onboarding workflows in Talent Center.

• Coordinate new hire orientation sessions and ensure completion of onboarding documentation.

• Maintain onboarding resources and materials for managers and new employees.

• Serve as primary administrator for HR operational systems, including HRIS and case management platforms.

• Maintain dashboards, workforce trackers, and HR reports.

• Monitor data accuracy and support HR analytics for leadership reporting.

• Develop and distribute HR communications, including newsletters and PAE HR updates.

• Maintain HR resource materials, guides, and the internal PAE HR SharePoint.

• Manage student hiring operations and records.

• Track student workforce metrics and support related engagement initiatives.

• Identify opportunities to streamline HR workflows and improve operational efficiency.

Why Join Us?

• Impactful Work: Play a crucial role in supporting the University's mission.

• Collaborative Environment: Work within a supportive, innovative, and dynamic team.

• Professional Growth: Opportunities for continuous learning, professional development, and career advancement.

• Competitive Benefits: Enjoy a comprehensive benefits package, including health insurance, retirement plans, and paid time off. Ready to make a difference? Learn more about PAE and apply today. Join us in shaping the future of education, research, and healthcare at the University of Pittsburgh!

Job Summary

Assists in the coordination of a broad range of human resources programs and in the management of the staffing and interview process. Coordinates trainings and processes payroll and human resources transactions.

Essential Functions

• Manage operational workflows across the employee lifecycle, including hiring, onboarding, promotions, role changes, and offboarding.
• Maintain accurate HRIS records and employee data.
• Update organizational charts, vacancy trackers, and workforce data reports.
• Ensure proper documentation and recordkeeping in accordance with HR policies and compliance requirements.
  

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular Job Classification Staff.Human Resources Generalist I Job Family Human Resources Job Sub-Family Employee & Labor Relations Campus Pittsburgh Minimum Education Level Required Bachelor's Degree Minimum Years of Experience Required 2 Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m. Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department. Hiring Range $44,000 to $49,000 Annually Relocation Offered No Visa Sponsorship Provided No Background Check For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances Not Applicable Required Documents Resume, Cover Letter Optional Documents Not Applicable

Job Tags

Full time, Remote work, Relocation, Visa sponsorship, Free visa, Monday to Friday

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