Job Description

Job Title: Accounting & Payroll Specialist

Department: Finance / Accounting
Reports To: Controller

Position Summary

We are seeking a detail-oriented and highly organized Accounting & Payroll Specialist to support our finance operations. This role is responsible for managing sales posting, accounts receivable processes, and bi-weekly payroll administration across the company and its subsidiaries. The ideal candidate will have strong analytical skills, a high level of accuracy, and experience working with accounting and payroll systems.

Key Responsibilities

Sales & Accounts Receivable Management

• Ensure all sales are recorded timely and accurately in Dynamics GP
• Review sales batches to confirm transactions are captured in the appropriate accounting period
• Review and post daily retail sales
• Monitor the Accounts Receivable account and maintain accurate balances
  • Prepare credit reports for new customers for review
  • Generate and distribute customer invoices
  • Prepare and send monthly customer statements
  • Conduct collection calls for past-due accounts
• Record all deposits in Dynamics GP for the company and its subsidiaries
• Process returns and adjustment entries in Dynamics GP
• Manage chargebacks in coordination with Signifyd
  • Record all chargebacks accurately in the system

Payroll Administration

• Process bi-weekly payroll for the company and its subsidiaries using Netchex
• Ensure all employee time is accurately recorded, including bonus calculations for production staff
• Prepare payroll detail reports for final approval
• Create and post payroll-related journal entries in Dynamics GP
• Initiate transfers from the operating account to the payroll account
• Upload and record manual payroll checks in the system
• Process off-cycle (ad hoc) payroll as needed

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 5+ years of experience in accounting and/or payroll processing
• Experience with Dynamics GP and Netchex (or similar systems) preferred
• Strong understanding of accounts receivable and payroll processes
• Excellent attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Strong communication and problem-solving skills

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for professional growth

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